Shifts & meter readings
- Morning, evening and night shift templates you can edit
- Opening readings carried over from the previous closing
- Testing litres deducted before sales are calculated
- Reading corrections with reason, approver and full history
Features
Everything a petrol pump runs on, in one place
FuelDesk covers the full daily cycle of a fuel outlet — from the first meter reading of the morning shift to the month-end report for your accountant.
Modules
Collections & reconciliation
- Cash, UPI, card and credit recorded per shift
- Automatic short / excess against meter sales
- Approve or send back a shift closure
- Reversals instead of deletions, with an audit trail
Fuel prices
- Price history per fuel with effective date and time
- Price snapshotted at shift start for accurate sales
- Petrol, diesel and CNG with their own units
- Today’s prices on the owner dashboard
Employees & permissions
- Owner, manager, accountant and attendant roles
- Extra permissions granted per person
- Private employee documents
- Activate or deactivate staff without losing history
Attendance & leave
- Check-in from the mobile app
- GPS verification within the pump geofence (plan feature)
- Monthly calendar and late / absent tracking
- Leave requests with approval
Tank stock & purchases
- Running stock ledger per tank
- Supplier purchases and tanker receipts
- Dip readings with variance against calculated stock
- Stock adjustments with a reason
Expenses
- Expense categories such as electricity and maintenance
- Bills attached and stored privately
- Approval workflow for staff-submitted expenses
- Cash expenses included in shift reconciliation
Credit / udhaar customers
- Customer ledger with credit limit
- Vehicle numbers per fleet customer
- Payments received and outstanding dues
- Statements for each customer
Reports & exports
- Daily, shift-wise and employee-wise reports
- Stock, purchase and variance reports
- PDF and Excel exports (plan feature)
- Filters by date range and pump
Security & audit
- Each business’s data isolated on the server
- Role-based access on every screen and action
- Audit log of sensitive changes for owners
- Encrypted connections and hashed passwords
Mobile app for attendants
- Readings, collections and attendance from Android phones
- Designed for weak or intermittent networks
- Duplicate submissions rejected on the server
- Expense submission when the owner allows it
Alerts & notifications
- Shift closures waiting for approval
- Subscription renewal reminders
- Payment confirmations
- In-app notification centre
How a day works
One shift, start to finish
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1
Check in
The attendant marks attendance from the app at the pump.
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2
Open the shift
Opening readings for assigned nozzles are pre-filled from the last closing.
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3
Close & collect
Closing readings and cash, UPI, card and credit collections are entered.
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4
Review & approve
The manager sees short / excess, approves the shift, and stock and sales are posted.
Owner dashboard
See it all at a glance
Run a tighter pump from tomorrow morning’s shift
Set up your pump, nozzles and staff in under an hour. No hardware, no setup fee.